Academic Project Manager

Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.

MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.

The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.

The Academic Project Manager is responsible for planning, coordinating, and delivering cross-functional academic initiatives that support academic quality, curriculum development, faculty engagement, and student success.

Working closely with academic leadership, faculty, Instructional Design, Student Support teams, and the Office of the Registrar, this role ensures academic projects are well-scoped, delivered on time, and implemented consistently. The Academic Project Manager reduces administrative burden on academic leaders by providing structured coordination, documentation, and execution support.

Key Responsibilities

Academic Project Planning & Delivery

• Plan, coordinate, and manage academic projects from initiation through completion.
• Support curriculum review and revision initiatives.
• Support program quality reviews and pilots.
• Lead faculty development and engagement initiatives.
• Coordinate academic workflow and process clarification projects.
• Develop and maintain project plans, timelines, milestones, and deliverables.
• Track progress, dependencies, risks, and mitigation strategies.
• Ensure all initiatives remain aligned with academic priorities and timelines.

Cross-Functional Coordination

• Coordinate work across Academics, Instructional Design, Registrar, SALT, SSC, and other departments.
• Schedule and facilitate project meetings and checkpoints.
• Ensure clarity of roles, responsibilities, and handoffs.
• Support academic leaders by reducing administrative and coordination workload.

Execution Support & Risk Management

• Identify risks early and escalate with context and options.
• Maintain project momentum and address delays or blockers.
• Document actions, decisions, and follow-ups.
• Support execution during leadership transitions or capacity gaps.

Documentation & Process Support

• Create and maintain project documentation, including charters, workflows, SOP-lite guides, and trackers.
• Ensure documentation is accessible, current, and user-friendly.
• Support onboarding and knowledge transfer related to academic processes.

Reporting & Visibility

• Provide updates and summaries to academic leadership.
• Track project outcomes and lessons learned.
• Assist with materials for leadership review, audits, or reporting.
• Contribute to year-end academic summaries.

Education & Experience

Required Qualifications

• Bachelor’s degree in Education, Business, Project Management, or related field.
• 3–5 years of experience in project coordination or project management.
• Experience in post-secondary, training, or cross-functional environments.
• Experience working with diverse academic and professional stakeholders.

Preferred Qualifications

• Project Management certification (PMP, CAPM, PRINCE2, or equivalent).
• Experience with curriculum development or academic quality initiatives.
• Familiarity with governance, accreditation, or quality assurance.
• Experience with PM tools and documentation frameworks.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work effectively in ambiguity.
• Collaborative and diplomatic approach.
• Detail-oriented with strategic awareness.
• High professionalism, discretion, and accountability.
• Seek ways to streamline processes and improve services.
• Communicate with transparency, respect, and professionalism.
• Collaborate and share knowledge with colleagues.

Perks &**Benefits

• Health Spending & Lifestyle Accounts
• Educational Allowance for Professional Development
• Emergency Allowance for Unexpected Needs
• Free Massages at Our Student Clinic
• Discounts on College Programs & Courses
• Staff Discount in College Store
• On-Site Gym Access
• Free Parking

**Qualified candidates should reply to this ad with their cover letter and resume. This position will remain open until a suitable candidate is found. We thank all applicants for their interest, but only those who meet our criteria will be contacted to continue in our process.**